Excellent Tips for Creating an Administrative Assistant Job Description (Samples)

Administrative Assistants perform administrative and office support activities for multiple supervisors and managers. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, research and compilation and faxing. Employers generally require software skills as well as Internet research abilities and strong communication skills.

Administrative Assistant jobs could be combined with secretarial work, accounting work or other related job title which is why some employers can advertise job titles like ‘Administrative Assistant/Secretary’, ‘Finance & Administrative Assistant.’

Responsibilities
Handling general coordination and implementation of office procedures by the following duties:
Create and modify documents using varying applications.
Maintain hard copy and electronic filing system.
Provide support during training sessions.
Coordinate and maintain records and reports.
Collect and maintain PC inventory.
Performing other duties as assigned by your department head and/or Manager.

Requirements
Age: 24-27 years.
Excellent command of written and spoken English Language
Must be able to work with little supervision.
Excellent usage of Microsoft Word, PowerPoint, Outlook, CorelDraw.

You could also hire an Administrative Assistant solely to assist with the administrative duties involved in delivering on the project.

Our client, a consulting firm based is in need of an Administrative assistant. Currently, our client is involved with the setting up of a chamber of commerce amongst other projects, and these are the projects the administrative assistant will work on.

Job Title: Administrative Assistant

Location: Abuja

Responsibilities
Aid executives in staff capacity by coordinating office services such as; personnel, budget preparation and control, housekeeping, records control, and special management studies.
Study management methods in order to improve work flow, simplify reporting procedures and implement cost reduction.
Direct and coordinate activities of businesses or departments in the organization.
Manage staff, preparing work schedules and assigning specific duties.
Establish and implement departmental policies, goals, objectives and procedures, conferring with board members, organization officials, and staff members as necessary.
Determine staffing requirements, and interview, hire and train new employees, or oversee those personnel processes.
Organizing meetings with staff. This will include setting meeting agenda and taking minutes as well as managing all administrative documents relevant to this function.

Qualifications and Skills
Minimum of a good bachelor’s degree.
Minimum of 3 years’ experience as an administrative officer. Previous administrative and documentation experience will be a strong advantage.
Good Documentation.
Excellent Oral and Written communication skills.
People management experience.
Secretarial skills.
Good Organizational (scheduling and coordinating) skills.
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (e.g. cresting forms, formatting, presentations).

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